Content is recognized
Emails from Gmail or Outlook, messages from Slack or Teams, files from Google Drive or OneDrive, forms and connected systems are read, classified and prepared for further processing.
AI-supported software automates your office work – built-in checks deliver reliable results
Most AI tools answer. AIdentify acts: it recognizes content from documents, emails, messengers, forms or APIs, checks it against your rules and performs the matching action in the target system. The AI recognizes – your rules decide. That keeps every process traceable and repeatable; chat remains for follow-up questions and exceptions.
- Runs entirely on your own premises
- Servers in Europe, GDPR-compliant
- No expensive third-party model
Read, check, enter – and start over tomorrow.
A request arrives by email. Someone reads it, extracts the customer number, amount and deadline, checks the details and enters them into the target system. Four minutes for one case. At forty cases a day that is more than two hours – in every department, at every site, every day. And if a deadline is missed, it often only surfaces at the customer.
- Documents & forms
- Email & messengers
- APIs & systems
AI understands content from different sources.
Results become verifiable
AI provides recognized content. Rules check these results before messages are sent, data is written or systems are connected.
Rules ensure reliable results before actions are executed automatically.
- 1Input
- 2Understand
- 3Rule
- 4Trigger action
- 5Trace
Teams see what was recognized, which rule applies and which action follows. This keeps AI support controllable, even when data is written to external systems.
From the email to the entry in your system – with no step in between.
A case runs from the inbox all the way into your target system – your CRM, ERP or ticketing tool – without anyone touching it. Only exceptions that no rule covers go to a person.
How the case arrives
Outlook, Gmail, Slack, Teams, Drive, forms or connected systems deliver new cases.
- Case 1Customer request from Outlook
- Case 2Invoice from Google Drive
- Case 3Form from your website
Check before anything happens
Rules check deadlines, amounts, categories, responsibilities and exceptions.
IF request from Outlook AND budget above €10,000THEN create lead in Salesforce
Every decision rests on a rule you can inspect.
The result lands in your system
AIdentify writes data, creates tickets or informs teams in the matching systems.
- Case 1Lead created in Salesforce
- Case 2Amount and deadline captured, approval requested
- Case 3Ticket created in Jira, team notified
Matching triggers and target systems
This selection covers the most common inputs and the most important target systems.
Triggers & inputs
Gmail
Microsoft Outlook
Slack
Microsoft Teams
Google Drive
OneDrive
Form
Webhook
Target systems & actions
Salesforce
HubSpot
Microsoft Dynamics
SAP
Jira
ClickUp
Airtable
SendGrid
Twilio
Your own data becomes a searchable knowledge source.
In many companies, important information sits scattered across file servers, drives, in inboxes, chats or business systems. It is often unclear where the current information is, who has access and which documents belong together.
Search information precisely
AIdentify captures content from existing repositories and makes it searchable by customer, case, deadline, amount, person or freely phrased question.
Review documents in preview
Search results remain traceable. Individual documents can be opened in a preview so users can verify the information in its original context.
Connect information
Information is combined instead of stored in isolation: documents, messages, customers, suppliers, cases, deadlines and amounts can be linked with each other.
You stay in control of operation and cost.
One model for one job
AIdentify does not have to write poetry, program or recall world knowledge. It has to recognize content from your cases. A lean model is enough for that one job – you do not need the expensive models of the large providers, and running costs stay correspondingly low.
Runs on your own premises
AIdentify including its AI can be installed entirely on site, on standard hardware. A machine with an AMD Ryzen 9, 64 GB of memory and an Intel B70 Pro with 32 GB is enough to start small; the requirement grows with the number of users. Your data then never leaves your network.
Start without investment
Begin as a hosted service, with nothing to purchase. If you later want to bring everything in house, you simply move: the same software, your hardware, your decision.
Your data stays under your control.
Frequently asked questions
Where is my data processed?
All systems run on servers in Europe and processing follows the requirements of the GDPR. Data is encrypted in transit and at rest, and every dataset is backed up. On request, AIdentify runs entirely inside your own network.
Can AIdentify run on our own premises?
Yes. AIdentify including its AI can be installed entirely on site, on standard hardware. A machine with an AMD Ryzen 9, 64 GB of memory and an Intel B70 Pro with 32 GB is enough to start small; the requirement grows with the number of users.
Do I need an expensive model from one of the large providers?
No. AIdentify only has to recognize content from your cases, not write poetry or program. A lean model is enough for that one job, and running costs stay correspondingly low.
What happens when no rule applies?
The case goes to a person. Rules decide every standard case, chat remains for follow-up questions and exceptions. That keeps it traceable why a case was handled the way it was.
See AIdentify applied to a case from your own business.
In a 30-minute call we take a typical case – a request, an invoice, a form – and show step by step what AIdentify makes of it: which content is recognized, which rule applies and which action appears in the target system. No installation and no preparation on your side.
Contact usOr write directly to info@mindsandmore.eu
minds and more SoftwareKoningstraat 17
2042 VG Zandvoort / Netherlands
Frank Ankert
0031 6 25196480
0049 176 34975214